I refer to the request which you made under the Freedom of Information Acts 1997 and 2003 for records held by this Department/Body:

[quote request wording here]

I made a final decision to grant your request on [date x]. If you have any queries regarding this correspondence you can contact me by telephone at [x number].

NOTE TO DECISION MAKER
IF YOU HAVE NOT CHARGED A FEE, USE THE FOLLOWING PARAGRAPH.

You have sought access to the records by means of [photocopies] and I consider this an appropriate form of access in this case. Accordingly, a copy of the records is now enclosed.

NOTE TO DECISION MAKER
IF YOU HAVE CHARGED A FEE, USE THE FOLLOWING FOUR PARAGRAPHS PLUS APPROPRIATE PARAGRAPH UNDER 'RIGHT OF APPEAL'.

You have sought access to the records by means of [photocopies] and I consider this an appropriate form of access in this case. The records will be made available to you on payment of a fee in the amount of € [euro amount] which amount is calculated on this basis, [no. of hours] hours of staff time to locate and draw together the records covered by your request (@ €20.95 per hour,) and 4 cents for each page of photocopying (there are [number] such copies to be released to you).

Payment should be made by way of Bank Draft, Money Order, Postal Order or personal cheque made payable to [name of Department/Body]. The payment should be forwarded to the undersigned at your earliest opportunity.

The photocopied records will be sent to you within one week of the date that the above payment is received by this Department/Body. A week is defined in the Act to mean 5 consecutive weekdays, excluding Saturdays and public holidays (Sundays are also excluded, as they are not weekdays). Should you wish to pay the fee, you must do so within 8 weeks of the date on which you received this letter. This Department/Body is obliged to hold the records ready for only 8 weeks for possible access by you.

Should you not agree that the above fee is appropriate, you may make an appeal on this point. A copy of section 47 of the FOI Act is enclosed for your reference. This is the section of the Act which details its fee requirements.






RIGHT OF APPEAL

[IN THE CASE OF REQUESTS FOR NON-PERSONAL INFORMATION USE THE FOLLOWING PARAGRAPH]

You may appeal this decision (and/or the decision referred to impose a fee). Please note, that a fee applies for an appeal, with the exception of an appeal against the imposition of a fee. The level of this has been set at €75 [€25] [delete as applicable]. In the event that you need to make such an appeal, you can do so by writing to the Freedom of Information Unit, [address] enclosing the appropriate fee or in the case where no fee is required you can send your appeal by e-mail to [address] Payment should be made by way of bank draft, money order, postal order or personal cheque made payable to [name of Department/Body] You should make your appeal within 4 weeks (20 working days) from the date of this notification, however, the making of a late appeal may be permitted in appropriate circumstances. The appeal will involve a complete reconsideration of the matter by a more senior member of the staff of this Department/Body.

[IN THE CASE OF REQUESTS FOR PERSONAL INFORMATION USE THE FOLLOWING PARAGRAPH]

You may appeal this decision (and/or the decision referred to impose a fee). In the event that you need to make such an appeal, you can do so by writing to the Freedom of Information Unit [address], or alternatively by sending an e-mail [address]. You should make your appeal within 4 weeks (20 working days) from the date of this notification. However, the making of a late appeal may be permitted in appropriate circumstances. The appeal will involve a complete reconsideration of the matter by a more senior member of the staff of this Department/Body.


NOTE TO DECISION MAKER IF YOU HAVE NOT CHARGED A FEE, USE ONE OF THE FOLLOWING PARAGRAPHS:

[REQUESTS FOR NON-PERSONAL INFORMATION]

RIGHT OF APPEAL
You may appeal this decision. In the event that you need to make such an appeal, you can do so by writing to the Freedom of Information Unit [address] Your correspondence should include a fee of €75[€25] [delete as applicable] for processing the appeal. Payment should be made by way of bank draft, money order, postal order or personal cheque made payable to [name of Department/Body]. You should make your appeal within 4 weeks from the date of this notification, however, the making of a late appeal may be permitted in appropriate circumstances. A week is defined in the Act to mean 5 consecutive weekdays, excluding Saturdays and public holidays (Sundays are also excluded, as they are not weekdays). The appeal will involve a complete reconsideration of the matter by a more senior member of the staff of this Department/Body.





[REQUESTS FOR PERSONAL INFORMATION]

RIGHT OF APPEAL
You may appeal this decision. In the event that you need to make such an appeal, you can do so by writing to the Freedom of Information Unit [address] or alternatively by sending an e-mail to [address] You should make your appeal within 4 weeks from the date of this notification, however, the making of a late appeal may be permitted in appropriate circumstances. A week is defined in the Act to mean 5 consecutive weekdays, excluding Saturdays and public holidays (Sundays are also excluded, as they are not weekdays). The appeal will involve a complete reconsideration of the matter by a more senior member of the staff of this Department.