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Sample Schedule of Records and Letter Templates

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TITLE
Schedule of Records - Summary of Decision Making
Letter 1 - Insufficient particulars been given by the requester / offer to assist
Letter 2 - Acknowledgement of FOI request
Letter 3 - Acknowledgement of FOI request - part held by others
Letter 4 - Notice of transfer of FOI Request for (Personal Information/Advice) to requester to withdraw request (Non-personal information) if the records are held by only one other body
Letter 5a - Advice letter if more than one body is involved
Letter 5b - Request for search
Letter 6 - Records cannot be located or do not exist
Letter 7 - Letter informing applicant of extension of time
Letter 8 - Letter requesting deposit
Letter 9a - Receipt for deposit recieved
Letter 9b - Receipt for final fee
Letter 10 - Required consultation with third party
Letter 11 - Letter to requester informing of third party involvement
Letter 12 - Advice to third party of decision / appeal rights
Letter 13 - Third party access granted
Letter 14a- Letter to applicant granting request
Letter 14b - Letter to applicant refusing request
Letter 14c - Letter to applicant part granting request
Letter 15a - Acknowledgement of receipt of appeal
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